TAPA EMEA PRIVACY POLICY


GENERAL STATEMENTS

Statement on the data controller:

  • Company: Vereniging TAPA EMEA
  • Executive Director: Ap Boom
  • Address: Rhijngeesterstraatweg 40D, 2341BV Oegstgeest, The Netherlands
  • Contact Data Protection Officer by sending us an email

General information about data processing

Affected data:

Personal data is only collected if you inform us of this yourself. In addition, no personal data is collected. Any processing of your personal data that goes beyond the scope of the statutory permission is only possible on the basis of your express consent.

Processing purpose: Association’s work
Categories of recipients:

  • Public authorities subject to priority legislation.
  • External service providers or other contractors.
  • Other external bodies as far as the data subject has given his consent or a transmission of predominant interest is permitted.

Third-country transfers: Contractors from outside the European Union may be used to fulfil and implement contracts.
Length of data storage: The duration of the data storage is for the life time of membership or the Association personnel are engaged with the Association unless impacted by local law

SPECIFIC INFORMATION ABOUT THE WEBSITE

Server logs

We collect data about access to the site and save it as ‚server log files‘. The following data is logged:

  • Visited site
  • Time of day at the time of access
  • Amount of data sent in bytes
  • Source / link from which you came to the site
  • Browser used
  • Operating system used
  • IP address used

Data collected are for statistical purposes only and are used to improve the website. However, the operator of the website reserves the right to retrospectively check the server log files in case of concrete evidence that points to unlawful use.

Use of a newsletter

As part of the registration to our newsletter, you provide us with your e-mail address and optional additional data. We use this information exclusively to send you the newsletter. Your data provided during the newsletter registration process remains with us until you unsubscribe from our newsletter. It is possible to unsubscribe at any time by using the link provided in the newsletter or by sending us a separate email. By unsubscribing, you deny us the right to use your e-mail address.

In addition, we use your e-mail address, which we receive in connection with the other
communications we send out informing the members of our activities unless you have
expressly objected to this type of usage. You may object to the use of your e-mail address at
any time. Your objection (and thus the cancellation of our newsletter) can be submitted to us by sending an appropriate message by email.

Use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses so-called "cookies", i.e. text files that are stored on your computer and that allow for an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the United States and stored there. However, if IP anonymisation is activated on this website, your IP address will be shortened by Google beforehand within member states of the European Union or other parties to the Agreement on the European Economic Area. The complete IP address will only be sent to a Google server in the United States in exceptional circumstances and then shortened there. On behalf of the operator of this website, Google
will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address provided by your browser as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by using the respective settings in your browser; however, please note that you may not be able to use all the features of this website if you decide to do so. In addition, you may prevent the collection of the data generated by the cookie that is related to your use of the website (including your IP address) as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link. Related to the discussion about the use of analysis tools with complete IP addresses, we would like to point out that this website uses Google Analytics with the extension "_anonymizeIp ()", therefore IP addresses are only processed in a shortened form to rule out a direct personal reference. For browsers on mobile devices, you can click this link to prevent the anonymous collection by Google Analytics on this website by means of a so-called "opt-out cookie".

Use of own cookies

This website uses its own cookies to enhance user-friendliness ("cookies" are data records sent by the web server to the user's browser for later retrieval). Our cookies do not store any personal data. You can generally prevent the use of cookies by prohibiting the storage of cookies in your browser. Please find more information about our cookies here.

Google Web Fonts

This website uses Google Web Fonts. When you access the page, fonts are retrieved from an external Google server in the United States to make the page more visually appealing when it is shown in your browser. Unfortunately, it is currently unknown whether Google logs this server request and continues to use the collected data. However, it can be assumed that the Google privacy policies apply. This means that your IP address will be stored for several months.

Fonts.net

On our site, JavaScript code is downloaded from Monotype Inc., Monotype, 600 Unicorn Park Drive, Woburn, MA 01801, USA (Fonts.net). This code is used to represent fonts. If you have activated JavaScript in your browser and have not installed a Java Script Blocker, your browser may transfer personal data to Fonts.net. We do not know what data Fonts.net associates with the data received and for what purposes Fonts.net uses that data. More information can be found in the Fonts.net privacy policy.

DETAILS OF OTHER DATA PROCESSING METHODS

Specific information on applications for admission

Affected data: Details of the company in the admission process
Processing purpose:

  • Implementation of the admission process
  • Administration of memberships

Categories of recipients:

  • Public authorities subject to priority legislation
  • External service providers or other contractors
  • Other external bodies as far as the data subject has given theirconsent or a transmission of predominant interest is permitted.

Third-country transfers: Contractors from outside the European Union may be used to fulfil and implement contracts.
Duration of data storage: Application data will generally be deleted as soon as possible after membership of the Association or engagement with the Association has ended but within four months after notification of the decision, unless consent has been given for longer data storage, or a requirement of local law

Specific information on account data

Affected data: Data provided to administrate accounts
Processing purpose:

  • Setting up of accounts
  • Administration of membership accounts

Categories of recipients:

  • Public authorities subject to priority legislation
  • External service providers or other contractors
  • Other external bodies as far as the data subject has given their consentor a transmission of predominant interest is permitted.

Third-country transfers: Contractors from outside the European Union may be used to fulfil and implement contracts.
Duration of data storage: The duration of data storage depends on the duration of the existence of the account. After deleting the account all related data will also be deleted.

Specific information on data related to self-certifications

Affected data: Data provided for self-certification
Processing purpose: Implementation & administration of self-certifications
Categories of recipients:

  • Public authorities subject to priority legislation
  • External service providers or other contractors
  • Other external bodies as far as the data subject has given their consent or a transmission of predominant interest is permitted.

Third-country transfers: Contractors from outside the European Union may be used to fulfil and implement contracts.
Duration of data storage: The duration of the data storage is for the life time of membership or the Association personnel are engaged with the Association unless impacted by local law

Specific information on data related to incident reports

Affected data: Data provided in an incident report.
Processing purpose:

  • Addition of an incident to the incident database
  • Administration of incidents

Categories of recipients:

  • Public authorities subject to priority legislation
  • External service providers or other contractors
  • Other external bodies as far as the data subject has given their consent or a transmission of predominant interest is permitted.

Third-country transfers: Contractors from outside the European Union may be used to fulfil and implement contracts.
Duration of data storage: The duration of the data storage is for the life time of membership or the Association personnel are engaged with the Association unless impacted by local law

ADDITIONAL INFORMATION AND CONTACTS

In addition, you may invoke your rights to rectification or cancellation at any time, or to restrict the processing or exercise of your right to object to the processing and the right to data portability. Here you have the option to contact us by email. You also have the right to contact the data protection supervisory authority in case of any complaints.

A full list of TAPA EMEA General Data Protection Procedures can be downloaded using this link.

TAPA EMEA COOKIE POLICY

TAPA EMEA uses cookies on emea.tapa-global.org. By using the Service, you consent to the use of cookies. Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on emea.tapa-global.org and your choices regarding cookies.

What cookies are

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the website or a third-party to recognize you and make your next visit easier and the website more useful to you.

Cookies can be "persistent" or "session" cookies.

How TAPA EMEA uses cookies

When you use and access our website, we may place a number of cookies files in your web browser. We use cookies for the following purposes:

  • To enable certain functions of the website
  • To provide analytics

We use session and persistent cookies on emea.tapa-global.org and we use different types of cookies to run the website.

Essential cookies

We use essential cookies to authenticate users:

Names: CraftSessionId and CRAFT_CSRF_TOKEN

  • Purpose: Contains an anonymous user id to enable the website to assign your browsers requests to the same HTTPS-session.
  • Expires: When you close your browser / end of the session

Name: Randomly-generated-string_username and randomly-generated-string_identity

  • Purpose 1: A user session identifier cookie used to enable user preferences to be stored (e.g. log-in credentials, so you do not have to log in to every single page) contains anonymous data.
  • Purpose 2: A user session identifier for admins used to enable working in the backend of the website, contains anonymous data.
  • Expires: After 1 year + 1 day

Third-party cookies

In addition to our own cookies, we use third-parties cookies to report usage statistics of the website:

Name: _ga

  • Purpose: Used to distinguish users for website analytics
  • Expires: After 2 years

Names: _gidCookie 7 and _gat_gtag_UA_43372658_1

  • Purpose: Used to distinguish users for website analytics
  • Expires: After 24 hours

What are your choices regarding cookies

You can use your web browser to delete, block or allow all cookies. You can also block third-party cookies or clear all cookies when you close the browser. Most also browsers have a “private” or “incognito” mode, which allows you to browse the internet without storing local data.

If you would like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser:

Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.

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